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    Ministers of ICT and Justice Inaugurate Two New Notarization Offices

    Cairo, 30 January 2012

    Minister of Communications and Information Technology, Dr. Mohamed Salem and minister of Justice, Counselor Adel Abdul-Hamid inaugurate north Cairo and Shoubra Notarization Offices.

    Aiming at improving the performance of government bodies and enhancing work methodology to improve the end services presented to citizens, this step comes as part of the third phase of the real estate notary and notarization agency, which includes 50 offices nationwide.

    The real estate notary and documentation agency of which comes the opening of two offices is the result of a fruitful cooperation between the Ministry of Communications and Information Technology and the Ministry of Justice. A cooperation protocol was signed between the two ministries in 2002 in order to develop the real estate notary and documentation agency.

    The opening ceremony was attended by MCIT supervisor of information infrastructure division, Dr. Hesham El-Deeb, and deputy minister of Justice to real estate notarization and documentation, Counselor Omar Marwan, as well as the leaders of the ministries of Communications and Information Technology and of Justice.
     
    The project speeds- up the services provided to the public, and improves the working conditions for the staff. It also enhances the performance of the notarization offices, develop monitoring and management systems, and finally, protect documents. This shall contribute to citizens’ satisfaction and assisting top managers in decision-making.

    The new system overcomes slow notarization procedures that increase continuously with the large demand on documentation services. Furthermore, the risk of error is totally avoided in the new system based on ICT tools that reduces storage spaces of the accumulated backlog inside the offices’ archives or the public archive. Also, the new system facilitates the process of issuing required reports and statistics for the top management.

    The project activities began by automating the notarization offices of Ismailia city, El Zaytoun, El Azbakeya and Kasr El Nile as pilot projects to automate the notarization offices in Egypt, and as an advanced unified model to be applied in other offices nationwide.

    In April 2006, it was agreed to expand the project in 50 offices nationwide as a second phase (25 offices in Greater Cairo and 25 offices in the rest of Egypt’s governorates).

    Automation is completed in the above mentioned projects where two thousands employees were trained and about one hundred thousand electronic proxies are issued per month. 
    A main information center for the real estate notary and documentation agency is now established based on the latest information technology tools to manage all the notarization offices system nationwide.
     
    After a success stage of automation, both parties agreed in March 2009, to implement the third phase of the project, including 50 new offices, after increasing the capacity of the main information center of the real estate notarization agency in order to be able to accommodate the 50 new offices.

    Besides, automating 13 new offices is accomplished, including one personal status notarization office that focuses on the cases of marriage of foreigners and currently training courses are undertaken to the staff of 15 other offices, in addition to preparing 22 engineering and technical offices. 

    By the end of this year, 100 offices nationwide shall be fully automated out of 350 notarization offices affiliated to the Ministry of Justice, spread all over the governorates of Egypt at a total cost of nearly 30 million EGP.

    An operation at an automated notarization office takes maximum 10 minutes per citizen. Over 250 daily operations per office are scanned and electronically archived with an average of 15,000 operations per month that shall be added to the project database of more than 3.5 million automated operations.

    The databases related to this project have been linked with other national databases of the State, such as the national ID databases, geographic databases of land registry project and databases of those prohibited from the rights of disposition, in order to unify the source of information for the sake of accuracy and credibility and elimination of fraud or forgery, as well as to save time.

    Within the framework of this project, re-engineering work sites have been successfully undertaken to reduce bottlenecks in the notarization offices, applying a full automated system to be compatible with the developed documentary cycle within offices, as well as regulating the citizens’ motion at the notarization offices, through applying a specialized electronic system.

    The project provides employment opportunities for about 180 young graduates within the companies responsible for the implementation of these projects leading them to gain new skills in the labor market.

    The project enables local companies to refine their experience through the actual project which had an effective impact in providing more opportunities for these companies to access the regional and international markets and export the youth experience in other countries.






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